Procedures

I. Measuring Participation

Faculty will record Academic Engagement in all courses (regardless of format) during the first two weeks of terms lasting twelve (12) or more weeks; courses lasting fewer than twelve weeks will have shorter timelines for reporting, which will be announced by the Office of the Registrar. To fulfill federal requirements, activities which are used to track Academic Engagement and participation for reporting purposes must be “academically related” and must fall into one of the categories included in the definition of Academic Engagement.

II. Reporting Participation

By 3:00 p.m. Pacific Standard Time (PST) on the second Friday of the term (with the exception of accelerated terms lasting fewer than twelve [12] weeks), course instructors will indicate on the Attendance Roster in the myNevadaState Faculty Center whether each student has begun participating in their course.

III. Administrative Drop Process

The Registrar’s Office will administratively drop students reported by faculty as not participating in Academic Engagement. Whenever possible, administrative drops from courses will occur by 5:00 pm PST on the second Friday of the term (for terms of twelve [12] weeks or greater length). Delays may occur if all faculty have not completed the Academic Engagement participation process or other unforeseen issues arise (e.g., software outages). In such cases, the Registrar’s Office will prioritize completing administrative drops as quickly as possible.

Administratively dropped students will be removed from the course roster and from the course website in the learning management system; the course will not appear on the student’s transcript. The Office of the Registrar will report the student’s updated registration status and level to the National Student Clearinghouse.

The Cashier’s Office will reverse all institutional charges related to a course from which a student is administratively dropped. The Office of Financial Aid will make any necessary adjustments to a student’s award package based on the enrollment change and the Veterans Administration (VA) Certifying Official will update enrollment certifications as necessary.

IV. Adjusted Timelines for Accelerated Terms

The Office of the Registrar will provide adjusted timelines for accelerated classes of fewer than twelve (12) weeks in length. All timelines will be distributed via email on the Friday prior to the beginning of each term.

V. Petitions for Reinstatement

Students may petition to the Office of the Registrar for reinstatement in a course from which they were administratively dropped. Reinstatement requires instructor approval. The College does not guarantee reinstatement into a class from which a student was dropped for non-participation.

VI. Petitions for Late Drop Due to Non-attendance

If a student has not participated in Academic Engagement in their course and was not administratively dropped, the student may petition the Office of the Registrar for a late drop from the course due to non-attendance.