Enrollment Cancellation for Nonattendance
This policy establishes the process through which students who do not begin to participate in a course in which they are registered (whether the course is offered in a face-to-face, hybrid, or online format) will be administratively dropped for nonattendance.
Nevada State University is committed to serving its students and maintaining accurate enrollment records. Introducing an administrative drop option for non-attending students addresses several issues. When students remain in courses they never attend, they incur unnecessary debt; students’ GPAs also suffer when failing grades are assigned for non-attendance. Administratively dropping students who never begin participating in a course provides a better alternative.
In addition, the University is required to determine whether a student participated in a course in order to correctly report enrollment to state and federal agencies and to administer federal Student Aid, Veterans Administration benefits, and other federal, state, institutional, and private aid programs.
For additional information, refer to the Enrollment Cancellation for Nonattendance policy located in https://nevadastate.edu/university-policies/.
Procedures
I. Measuring Participation
Faculty will record Academic Engagement in all courses (regardless of format) during the first two weeks of terms lasting twelve (12) or more weeks; courses lasting fewer than twelve weeks will have shorter timelines for reporting, which will be announced by the Office of the Registrar. To fulfill federal requirements, activities which are used to track Academic Engagement and participation for reporting purposes must be “academically related” and must fall into one of the categories included in the definition of Academic Engagement.
II. Reporting Participation
By 3:00 p.m. Pacific Standard Time (PST) on the second Friday of the term (with the exception of accelerated terms lasting fewer than twelve [12] weeks), course instructors will indicate on the Attendance Roster in the myNevadaState Faculty Center whether each student has begun participating in their course.
III. Administrative Drop Process
The Registrar’s Office will administratively drop students reported by faculty as not participating in Academic Engagement. Whenever possible, administrative drops from courses will occur by 5:00 pm PST on the second Friday of the term (for terms of twelve [12] weeks or greater length). Delays may occur if all faculty have not completed the Academic Engagement participation process or other unforeseen issues arise (e.g., software outages). In such cases, the Registrar’s Office will prioritize completing administrative drops as quickly as possible.
Administratively dropped students will be removed from the course roster and from the course website in the learning management system; the course will not appear on the student’s transcript. The Office of the Registrar will report the student’s updated registration status and level to the National Student Clearinghouse.
The Cashier’s Office will reverse all institutional charges related to a course from which a student is administratively dropped. The Office of Financial Aid will make any necessary adjustments to a student’s award package based on the enrollment change and the Veterans Administration (VA) Certifying Official will update enrollment certifications as necessary.
IV. Adjusted Timelines for Accelerated Terms
The Office of the Registrar will provide adjusted timelines for accelerated classes of fewer than twelve (12) weeks in length. All timelines will be distributed via email on the Friday prior to the beginning of each term.
V. Petitions for Reinstatement
Students may petition to the Office of the Registrar for reinstatement in a course from which they were administratively dropped. Reinstatement requires instructor approval. The College does not guarantee reinstatement into a class from which a student was dropped for non-participation.
VI. Petitions for Late Drop Due to Non-attendance
If a student has not participated in Academic Engagement in their course and was not administratively dropped, the student may petition the Office of the Registrar for a late drop from the course due to non-attendance.