Retention and Disposition

The maintenance, retention and disposition of documents relating to student educational records are governed by institutional policy.

A listing of documents and disposition schedules filed in the Office of the Registrar includes:

• The permanent academic records of students which are retained indefinitely.
• Applications for admission and/or readmission; transcripts issued by other institutions; applications for resident fees; military service documents; undergraduate admission evaluations; advanced standing admission evaluations, including CBAPE, CLEP and ACT PEP; changes of major or advisor; and pertinent correspondence which are retained for one year after the student's last date of attendance. In the case of a student who graduates, only the permanent academic record is maintained.
• The admission files of students who do not register, are disapproved or have incomplete admission files.
• Transcript requests and disciplinary action notices which are retained in the Office of the Registrar for one year.